The Office of Research Administration uses a flexible team approach to accomplish responsibilities in four functional areas:
- Pre-Award and Post-Award program administration;
- Audit, accounting and cash management;
- Data management, reporting and analysis;
- Financial compliance, facilities & administrative cost studies and cost accounting standards (CAS).
This area, which is composed of the Pre-Award and Post-Award teams, represents the primary faculty interface for the entire project life cycle, providing hands-on project administration from the proposal stage to project closeout. The Pre-Award Program Administrators advise faculty and staff on the preparation and processing of grant applications; interpret funding opportunity solicitations; review and submit proposals; negotiate contracts; prepare and negotiate subcontracts, consulting and purchased service agreements, confidentiality, non-disclosure and other agreements; coordinate with the offices of general counsel, technology commercialization, risk management, and other administrative units as needed. Post-Award Program Administrators advise on federal, state, local and sponsor regulations and policies; counsel project directors on sponsor guidelines and restrictions; monitor post-award compliance and programmatic requirements; provide support related to budgets, labor distributions, reallocations, expenditures, cost sharing, project deliverables, regulatory compliance, appropriate recording of project costs, deficit handling, subcontract monitoring and performance, and project close out. Both Pre and Post serve as liaisons between faculty, academic departments, campus administrative units, and funding agencies in order to ensure compliance with both insitutional and sponsor guidelines and regulations.Audit, Accounting and Cash Management:
This area has responsibility and central oversight for cash management: letter of credit withdrawals, invoicing, financial reporting; scheduled payments, accounts receivable, collections; journal entries: cost reallocations; revenue recognition; indirect cost/employee benefit charges; project fund creation and termination, grant reserves; A-133 and other audits. Data Management, Reporting and Analysis:
This area has responsibility and oversight for data collection and warehousing for internal reporting and analysis to assist investigators and management with project oversight, projections, productivity analysis and goal-setting; maintains systems for electronic data transfer and agency electronic interfaces. Financial Compliance, Facilities and Administrative Cost Studies & Cost Accounting Standards (CAS):
This area provides costing and reimbursement expertise and has responsibility and oversight for maintenance of current fiscal regulatory documentation and interpretation related to sponsored projects; effort reporting; the University federal facilities and administrative (indirect) cost rate; the University employee benefit rate; space, equipment and other surveys in support of the indirect cost proposal; analysis of the impact of University fiscal policies on reimbursement rates; documentation of significant University cost accounting practices in compliance with Cost Accounting Standards (CAS) & fiscal regulatory compliance; departmental education and training related to CAS; core facility and service center rates and other recharges to sponsored projects.