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Travel

  • Name of traveler (each traveler must file a report)
  • Purpose of the travel and the reason why it is allocable to the project (describe briefly)
  • Proof of attendance (evidenced by agenda or similar document and transportation boarding documents)
  • Itemization of all costs incurred for the trip (including those prepaid & charged to a credit card)
  • Receipts to document all costs
  
Domestic Travel includes travel within the fifty United States, its territories and possessions as well as Canada. Domestic travel which is included in an awarded budget is generally allowable provided it supports the project, follows the rules of the University and, in addition if it is federally funded, travel must adhere to the Government’s requirements as defined in OMB Circular A-21, section 48.

Foreign Travel includes any travel outside of the domestic travel territories. Foreign travel on a federal grant requires that a US flag air carrier be used. For specific guidelines on this issue, click here to view the Fly America Act. Should there need to be an exception to this requirement, as may be the case with certain foreign destinations, the principal investigator and companion travelers are required to certify the reason for the exception on the Justification Statement [PDF]. Please be aware that the lowest fare is NOT an acceptable reason.

All travel on sponsored projects using a Drexel University credit card requires the submission to ORA of a“Travel Expense Reimbursement Report”. For detailed information on sponsored project travel please view Sponsored Project Travel PowerPoint® Tutorial.